Key Responsibilities:

• Maintain a well-organized and efficient office environment.

• Manage office supplies and equipment, ensuring their availability for daily operations.

• Arrange and coordinate office meetings and appointment.

• Handle data entry, document filing, and record keeping.

• Assist in the creation and maintenance of databases and spreadsheets.

• Manage and update contact lists and directories.

• Serve as the point of contact for internal and external communications.

• Answer and direct phone calls, emails, and inquiries to the appropriate staff.

• Prepare and distribute internal memos, emails, and announcements.

• Assist managers and executives with scheduling meetings, travel arrangements, and correspondence.

• Prepare reports, presentations, and documents as needed.

• Assist in managing relationships with clients and vendors.

• Prepare and process orders, invoices, and contracts.

• Follow up on outstanding payments and deliveries.

• Maintain accurate records of transactions, expenses, and receipts.

• Assist with financial record-keeping and expense tracking.

• Troubleshoot basic technical issues and liaise with IT support when necessary.

• Assist in setting up audiovisual equipment for presentations and meetings.

• Provide support for various projects and tasks as assigned by management.

• Conduct research and compile data as needed.

Qualifications:

• A high school diploma or equivalent is typically required. Additional education or relevant certifications may be preferred.

• Prior experience in an administrative or office support role is beneficial.

• Proficiency in using office software, including word processing, spreadsheet, and email applications. Knowledge of specialized software or tools used in the trading industry is a plus.

• Strong organizational skills with attention to detail and the ability to multitask effectively.

• Excellent written and verbal communication skills, including professionalism in handling phone and email communications.

• The ability to prioritize tasks and manage time efficiently to meet deadlines.

• The capacity to identify and resolve routine administrative issues independently.

• Discretion and the ability to handle sensitive information confidentially.

• The willingness to collaborate with colleagues and assist other team members when needed.

• The ability to adapt to changing priorities and a fast-paced environment.